Host a Fundraiser

Let’s make an impact together!

Thank you for your interest in hosting an event to benefit the Oregon Cancer Foundation!

We are deeply grateful for the generous support of friends in our community who share our commitment to help our neighbors impacted by cancer better manage their journey. We would like to share our fundraising event guidelines as well as get a little more information about your plans.

Examples of Past Events

Let' your creativity do some good in our cancer community! We’ve partnered with several businesses and third party organizations over the years to support cancer patients through awareness and donations for financial support. Past events have included:

An 1980’s themed 5K Race
The Eugene Pro Rodeo
Karaoke Competition
“Pink Night” youth sports games
Golf Tournaments
Bikini Barrel Racers

Have an idea in mind? Let’s connect! Contact events@oregoncancerfoundation.org to get started, or complete our application below.

Fundraiser Guidelines

Please review the following guidelines before applying for and planning a fundraiser for Oregon Cancer Foundation

After reviewing these fundraising guidelines, please complete and submit the Fundraising Event Proposal Form (below) to the email or physical address listed, for approval. Each event will be reviewed on a case-by-case basis.
- Approval by Foundation must be obtained in a reasonable amount of time before you advertise or hold your event.
- Approval for annual events will need to be obtained each year.
- The Foundation reserves the right to refuse funds raised at unapproved events and activities.
- Third party events may not be represented as events sponsored by Oregon Cancer Foundation.
- Promotions for the event should reflect Oregon Cancer Foundation as a beneficiary, and not conducting the event.
- All promotional materials related to an event benefitting Oregon Cancer Foundation must be reviewed and approved by Oregon Cancer Foundation prior to distribution. (flyers, press releases, tickets, brochures, posters, etc.)
- Any requests for the use of the Oregon Cancer Foundation logo, name and images must underdo approval.
If you must buy goods or services for the event and expenses will be incurred, please consider the following:
- Expenses incurred for conducting the event are the responsibility of the hosting volunteers and the organizer of the event.
- Oregon Cancer Foundation will not be liable for any costs or expenses.
- Oregon Cancer Foundation will not reimburse the organizer for the purchase of goods for a third-party event.
- No goods may be charged to Oregon Cancer Foundation for any reason.
Suggestions to reduce event expenses:
- Secure donated goods and services.
- Negotiate reduced costs.
Oregon Cancer Foundation is unable to provide its tax-exemption number for making any purchases related to your event.
- The event organizers are responsible for obtaining any necessary permits and clearances required by local and state government and complying with all applicable laws, and also obtain appropriate insurance coverage as necessary.
- Oregon Cancer Foundation cannot be held liable for details associated directly or indirectly with the event, including, but not limited to: expenses, purchases, insurance or liability coverage.

Donating from your fundraiser

Event Income

The event organizers are responsible for maintaining accounting for the event.
All donation checks must be payable directly to Oregon Cancer Foundation.
Only checks payable to Oregon Cancer Foundation, and cash donations clearly labeled with the donor’s information, will be provided with a tax deductible acknowledgement letter in accordance with IRS and state tax regulations.
Donations made out to an organizer or other source may be sent a general acknowledgement letter with no value attached.
If you are deducting expenses before sending net proceeds to Oregon Cancer Foundation, you should not state or imply to your donors that any funds given to you are tax deductible, and you should not use the word “donation” because it implies they are tax deductible.
Sponsor agrees to inform Oregon Cancer Foundation of any effort to recruit major financial underwriters to ensure there is no duplication of underwriting efforts already underway.
Within 30 days following the event, organizers should submit funds, payable to Oregon Cancer Foundation, and appropriate documentation from individuals and/or businesses regarding their financial donations.

Working together

How can Oregon Cancer Foundation help?

Oregon Cancer Foundation is greatly appreciative of the organizers who manage third party events benefitting its programs, but is limited in the amount of assistance it can provide.

Oregon Cancer Foundation is happy to help with the following:

Advice and suggestions on event planning, as time permits.
Approval of the use of Oregon Cancer Foundation name, logo and images (required).
Promotion of your event, as appropriate, to the Oregon Cancer Foundation community through regular channels such as our website, social media and internal communications.
Acknowledgement and provide tax receipts for contributions made payable and submitted to Oregon Cancer Foundation.

What we cannot provide:

Assistance soliciting donations, handling mailings, attending committee meetings, recruiting attendees, and collecting monies.
Oregon Cancer Foundation’s tax-exemption number for making purchases related to your event.
Guaranteed volunteer, Board Member, or staff attendance at the event.
Access to donor lists or contacts.
Responsibility of any nature or kind associated directly or indirectly with the event, including but not limited to expenses, purchases, insurance or liability coverage.

Third Party Fundraiser Application

Looking for print version? Click here to download a fillable PDF

Please submit any PDF applications to events@oregoncancerfoundation.org